It's not uncommon to feel the stress of managing a project. Big or small, a challenging project can leave you emotionally (and perhaps physically) scarred.
Getting started is the most important step in a project. A good project start ensures that everyone is bought in, understands the goals, and is ready to execute. As a project manager, a great acronym to remember is ENCOURAGE. See how "encouraging" a project can help your team get started and moving forward.
Was the last project harder to complete than anticipated or over budget? Were you behind on timelines or was team collaboration not as good as it should have been? Or did everything go great, but you can't figure out how to replicate the success?
Start with ENCOURAGEMENT
Project management solutions teach you how to help your team stay on top of a project from start to finish. Project management provides a more robust workflow that allows you to work on larger items by providing a workflow for your in-process requests. This allows you to start working on a task and continue working on it until it's complete. You can track your work in Jira Work Management using built-in reporting, your dashboard, and custom filters based on your searches.
Using project management software to operate and track
Project management software lets you assign tasks and keeps you and your team on track with due dates and statuses. While tasks are assigned to individuals, providing feedback and managing approvals requires the collaboration of an entire team. Use a project management tool like Jira Work Management to avoid delays and deliver projects on time.
How JIRA helps track projects?
Managing projects and tasks in project management software starts with a workflow. Workflows define your process and enable your team to track tasks. Visualize your process so your team knows how projects and tasks are progressing. Here's an example of a workflow your team can follow in Jira Work Management.
Each task in Jira Work Management has all the relevant project and task details in one place: which team member is working on it, collaborative comments, feedback, and deadlines. As a result, each team member has visibility into their actions across the entire project.
With Jira Work Management dashboards, you can get a high-level view of the entire project. Project managers can be armed with the tools they need to organize the project and get things done on time. Project management software like Jira Work Management helps you make sure that the plans you make actually translate into completed tasks and projects..
Workflow management
Defined workflows ensure everyone knows the steps from task to completion, so no task is left behind.
Task details
All task information and feedback is tracked so everyone knows what's going on.
With Jira Work Management dashboards, you can get a high-level view of the entire project, so project managers can be equipped with the tools they need to organize the project and get things done on time. Project management software like Jira Work Management helps you make sure that the plans you make actually translate into completed tasks and projects..
Reporting
With all information in one place, teams can truly report on their projects and task progress, ensuring no work slips through the cracks.
Integration
Confluence and JIRA are designed to work together, with project status in Confluence and progress status in Jira Work Management.
Completing your project
You started with ENCOURAGEMENT, you did your work, followed through, and finally finished your project. The hard part is over, but make sure you have everything completed and stored in your project management software. By linking files, assets, and results if applicable, you ensure that everything is searchable and that future teams can find and benefit from your work.
Some tips on concepts and what you can do with Jira Project Management applications
| Workflow |
|
| Issue Types |
Task and subtask. A subtask must belong to a parent task.
|
| Issue Fields | Summary, Request type, Reporter, Attachment, Due Date, Original Estimate, Remaining Estimate, Description, Priority, Solution and Tags |
| Resolutions | Done, Won't Done |
| Priorities | Very High, High, Medium, Low and Very Low |
Feel like project management will meet your needs, but you think you might need a little more? Take a look at some of our examples for some tips and tricks on what you can do with a project management project.
If we consider the process through a candidate tracking example:;
| Use case | You can advertise a role that has become active and start receiving applications via your website and email. |
| Which project should I start with? | Project Management – Standard project management gives you a workflow with the statuses "Not Started", "In Progress" and "Done", and accompanying "Task" and "Subtask" types. |
| How can I do it? | Create a requisition for each candidate applying for a role. Include any CV as an attachment to a requisition. Depending on your recruitment process, if a candidate is unsuccessful, they may be moved directly to "Finished" status, or if you need to do other tasks such as waiting for interviews, additional paperwork, etc., the candidate may be moved to "In Progress" status. Once you have a successful candidate, move them to "Finished" status and add a comment or tag to indicate that they were successful. |
| How will it look? |
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| Can I make it easier? | Yes you can! If you have integrated Jira Work Management with your email system, you can be sure that incoming emails regarding job applications are automatically created as requests. Any accompanying attachments in the email will also be added as attachments to the task. |
| Other customizations |
Jira Work Management lets you customize to fit your workflow and assign the request to the relevant person at each stage. Do you want to use the same project for all your job applications, but are worried that you will have too many open requisitions and they will grow bigger after a while? You can help sort your requisitions by assigning them defined labels for open roles. This will help you easily search for requisitions and select tasks related to the role you are hiring for. You can also add components to the project, such as a grouping for your requisitions. You can use components to automatically assign someone to each requisition placed in this component. |
Reporting
Projects are typically comprised of specific, measurable activities with a single main output or goal. This makes project reporting even more critical to ensuring work is delivered on time. Jira Work Management includes built-in reporting, but you can also use your dashboard and custom filters based on your searches to track activities.
Summary
Project management software, when used correctly, can help you deliver your projects on time and with minimal friction. We'll call that a win. With Confluence and Jira Work Management, you spend less time researching and more time getting things done.
Atlassian References
